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Art Management Software

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Art Management Software
Encyclia-G - Art Management Software: manage a gallery of ancient or contemporary Art...
Encyclia-G Art Management Software is the perfect tool for managing the works of art in a gallery or antique shop. Acquisitions, sales, loans, expositions, press books, bills, accounting, mailings, prospective clients. All aspects of a gallery management are simplified and organised by this software.
Encyclia offers you a professional program, which makes data entry fast and easy and finally provides you with a way to computerise the management of your business.

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Art Management Software Art Management Software
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Art Management Software Encyclia-G Art Management Software - Quick Tour 0.4MB
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Read also: The Encyclia-G concept.


Art Management Software

Art Management Software
Integrate your Encyclia database into an Internet site!
For only € 1944, Encyclia, offers you a standard site completely integrated into the gallery management program. With this module you’ll no longer need to go through an intermediary! From now on you’ll personally be able to send works, exhibitions, biographies, etc. to your site, without limitations.

Art Management Software Manage your Inventory...

Art Management Software Your inventory in list form
The list of your Inventory (with thumbnails).
The search engine in your Inventory.
The Print function...
Art Management Software Description of the works
The Description page of the Inventory form.
The Slide Show.
A printout of a form.
An order form for a Service Provider...
Art Management Software Photos
The automatic formatting of your images...
Art Management Software Exhibitions
An Exhibition form.
A price list...


encyclia.com
19 rue A de St Exupéry
BP 53090
88103 Saint-Dié des Vosges
France.
T: +33 682 589 337
F: +33 (0) 148.04.33.97

Art Management Software Do your Accounts...

Art Management Software Movements and Transactions
The Transaction page of the Inventory form.
The form of a Seller.
The form of a Buyer.
Payments (balances of total paid / total received).
Payments concerning a Batch Purchase.
Billing...
Art Management Software Current accounts
List of Current Accounts.
Settlement...
Art Management Software Accounting Tools
Selection of works sold/acquired.
List of sales with date range.
VAT declaration (Sales Taxes).
Custom Transaction...

Art Management Software Communicate...

Art Management Software The Address Book
The Address Book input form.
Duplicate Entry Detector.
The Search screen.
Prospecting Tools.
Art Management Software The Mail
Create your Print Templates (letters, bills, labels, etc).
Correspondence page...

A word processing function inserted into the program gives you the option to design and edit all your documented papers: letters, bills, labels, press books, etc...

Art Management Software Manage your Contacts...

Art Management Software Lists according to Roles
The files of Roles.
The form of an Artist.
The form of a Consignor.
The form of a Seller.
The form of a Borrower.
The form of a Buyer...

Art Management Software Connect Ency-G to your web site!

Art Management Software Automatic updates of your web site
The sending module.
Art Management Software Site visit
Welcome screen.
Visit (Works sorted by Artists & Categories).
Calendar (past, present and future events).
Information.
Contact.

High definition photos illustrate the printout of an Inventory form.

Art Management Software
Encyclia - Art Management Software manages images in an extremely convenient way.
Works of art are reproduced in high definition Photos. Links with the Internet have also been created.


Art Management Software: Manage your Inventory...

Art Management Software

Art Management Software
Art Management SoftwareZoom

Art Management Software

  Art Management SoftwareYour Inventory in list form
This list contains key information.

Examples of screen:
The list of your Inventory (with thumbnails).
The search engine in your Inventory.
The Print function.

Art Management Software
Art Management SoftwareZoom

Art Management SoftwareDescription of the works
Data entry is made quick and easy. As soon as the relevant information is entered, you can print the Inventory form of a work, a label, a custom form, etc... and open the Slide Show.

Examples of screen:
The Description page of the Inventory form.
The Slide Show.
A printout of a form.
An order form for a Service Provider.

Art Management Software
Art Management SoftwareZoom

Art Management SoftwarePhotos
The handling of images has been greatly simplified with QuickTime™ technology. The editing of the images is done automatically, as well as the creation of Thumbnails. Your images are kept in a separate folder on your hard disk, in the definition you have chosen, allowing you to use them for other purposes... They can be reproduced in hight-definition photos.

Exemple of screen:
The automatic formatting of your images.

Art Management Software
Art Management SoftwareZoom

Art Management SoftwareExhibitions
This file permits you to edit price lists (automatic conversion into Euro is possible), labels, press books, etc...

Examples of screen:
An Exhibition form.
A price list.


Art Management Software: do your Accounts...

Art Management Software

Art Management Software
Art Management SoftwareZoom

Art Management Software

 

Art Management SoftwareMovements and Transactions
All the possible ways in which works of art may move through your Gallery are listed in the "Transaction" page of its Inventory form. From this page you have direct access to the Consignor, Seller or Buyer, the Accounting, Billing or Customs forms.

Examples of screens:
The Transaction page of the Inventory form.
The form of a Seller.
The form of a Buyer.
Payments (balances of total paid / total received).
Payments concerning a Batch Purchase.
Billing.

Art Management Software
Art Management SoftwareZoom
  Art Management SoftwareCurrent Accounts
List of the current Accounts for each object (owed or due).

Examples of screens:
List of Current Accounts.
Settlement.

Art Management Software
Art Management SoftwareZoom

Art Management SoftwareAccounting Tools
They will provide you:
- An Inventory at a certain date.
- The list of sales between a date range.
- The VAT declaration (taking the different percentages into account).
- Payments concerning a Batch Purchase.

Examples of screen:
Selection of works sold/acquired.
List of sales with date range.
VAT declaration (Sales Taxes).
Custom Transaction.


Art Management Software: Communicate...

Art Management Software

Art Management Software
Art Management SoftwareZoom

Art Management Software

Art Management Software The Addresses Book
The input of adress is fast and complete, and the software immediately informs the user a duplicate address has been entered. The number of telephone, fax or e-mail entries is unlimited. Print out listings and labels, mailings by e-mails, and searches by sophisticated criteria.

Examples of screens:
The Addresses Book input form.
Duplicate Entry Detector.
The Search screen.
Prospecting Tools.

Art Management Software
Art Management SoftwareZoom


Art Management Software The Mail
A word processing function permits you to create your letter templates, mailings and envelopes... and archives your correspondance.

Examples of screen:
Create your Print Templates -letters, bills, labels, etc...
Correspondence page.


Art Management Software: Manage your Contacts...

Art Management Software

Art Management Software
Art Management SoftwareZoom

Art Management Software

Art Management SoftwareLists according to Roles
The General Persons file (or Address Book) is divided into sub-files, which take into account the role each person plays.
The form for each "Actor" contains the updates of relevant data; for instance, the list of useful texts for an Artist, the list of published texts for a Critic, the list of objects a Consignor has deposited at your gallery, the list of objects you have lent to a Borrower, the list of sales you have made to a Buyer or the list of your acquisitions at a Seller.

Examples of screen:
The files of Roles.
The form of an Artist.
The form of a Consignor.
The form of a Seller.
The form of a Borrower.
The form of a Buyer.


Art Management Software: Connect Encyclia G to your internet site!


Art Management Software

Art Management Software
Art Management SoftwareZoom

Art Management Software

Art Management SoftwareAutomatic update of your site...
With this module, you can make changes to your site directly from your own computer. With one click you can add a new work with its complete description . In the same way you’ll be able to send records of your exhibitions, artist biographies… An unlimited amount of information can be send!

The send module.

Art Management Software
Art Management SoftwareZoom

Art Management SoftwareThe site visit...
For visitors, the most important attribute of a site is its clarity. The Encyclia-Padena team has developed a standardized template for creating your own personalized site. The design is easily navigable, well-organized and optimised for performance.

Examples of screen:
Welcome screen and presentation of the gallery
Exhibitions
Sorting by Categories and by Artists
A work and its Artist
A mailing


Art Management SoftwareLink to our first users...

 

Manage your Inventory | Do your Accounts | Communicate | Manage your Contacts
See also: the Encyclia-G Art Management Software concept

 


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Last updated: January 9, 2024
Encyclia-G | Art Management Software. Software for the Art World... Questions and comments? 19 rue A de St Exupéry BP 53090 - 88103 Saint-Dié des Vosges
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